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ASOHNS 2012 ASM Saturday 31 March - Tuesday 3 April 2012 | Adelaide Convention Centre

Exhibitor Zone

Importatnt Information for Exhibitors

Registering Complimentary Exhibitor Staff

Registration for each booth is entitled to:

• two (2) complimentary company representatives to staff the booth/s, this includes morning/afternoon teas and lunches for both representatives and
• two (2) tickets to the Welcome Reception (Saturday 31 March 2012)

Complimentary exhibition registrations for each exhibition booth can be done via the below Exhibitor Only Registration Link.

Registering Additional Exhibition Staff

If your company requires additional exhibitor staff to attend one (1), two (2) or three (3) days of the ASOHNS 2012 Trade Exhibition, please click on the below link to register the appropriate person.

This link allows you to register additional exhibitor staff for the duration of the Trade Exhibition. In addition, you are able to book accommodation and purchase guest tickets to ASOHNS 2012 social functions as well.

To register, click on Exhibitors Only Registration

We offer SSL (Secure Socket Layer) technology data encryption to protect your personal information and credit card details.

Please note: Exhibitor passes cannot be shared and do not give exhibitors access to any Meeting sessions.

Additional Exhibitor Registration Fees

• Full Exhibition Registration – $276.00 incl GST
• Day Exhibition Registration – $136.00 incl GST

Exhibitor Notes

Please ensure all of this information is forwarded onto all people involved with your exhibition. People who will be required to read this information include, but are not inclusive to:

• Custom build contractors
• Exhibition staff
• Marketing/sales/administrative staff, and
• Vehicle/courier contractors.

It is of high importance and it is the exhibitor's responsibility to ensure that all materials provided are read carefully and that all instructions are abided by.

Please find important downloadable exhibitor documents at the bottom of this page, scroll down.

Frequently Asked Questions for Exhibitors

  1. Who do I contact with questions regarding the ASOHNS 2012 Meeting?
  2. Who are the Exhibition Contacts?
  3. What is the Bump in time?
  4. What is the Bump out time?
  5. What do I do regarding a Custom Stand?
  6. How do I hire furniture, audiovisual & plants for my stand?
  7. What do I do regarding food and beverages at my stand?
  8. What are the arrangements for delivery of freight to the Exhibition?
  9. What do I do about storage of creates/boxes?
  10. Where do I get information about running giveaway competitions etc?
  11. Where do I park at the ACC?
  12. How are Sponsorship funds allocated?

1. Who do I contact with questions regarding the ASOHNS 2012 Meeting?

Please contact the Professional Meeting Organisers at Consec - Conference Management.

Meeting Coordinator: Kellie Singer
Sponsorship & Exhibition Enquiries: Aaron Neame

Phone: + 61 2 6251 0675
Fax: + 61 2 6251 0672


Email:

2. Who are the Exhibition Contacts?

PROFESSIONAL MEETING ORGANISERS

Consec – Conference Management
Aaron Neame
Sponsorship & Exhibitor Coordinator
PO BOX 3127
BMDC ACT 2617

Telephone: + 61 2 6251 0675
Facsimile: + 61 2 6251 0672
Email:
Conference website: www.asohns.consec.com.au


TRADE EXHIBITION CONTRACTOR

For hire of furniture, audiovisual and plants
ADELAIDE EXPOHIRE
Kimberley Taylor
Exhibition Coordinator
Expohire – Official Exhibition Contractor
Phone: + 61 8 8350 2305
Email:

3. What is the Bump in time?

Bump-in:
Saturday 31 March 2012 2:00pm – 6:00pm

Exhibition Opens:
Sunday 1 April 2012 8:00am

All booths MUST be show ready by 8:00am Sunday 1 April

Access to the exhibition area for move-in will only be available during this time (unless pre-arranged through Consec – Conference Management).

4. What is the Bump out time?

Bump-out:
Tuesday 3 April 2012 from 4:00pm

5. What do I do regarding a Custom Stand?

CUSTOM BUILD STANDS

To arrange a custom build booth please contact ADELAIDE EXPOHIRE Exhibition & Events directly - www.aeh.com.au

6. How do I hire furniture, audiovisual & plants for my stand?

HIRE OF FURNITURE, AUDIOVISUAL AND PLANTS

Hiring can be booked direct with Adelaide Expohire.
For further details please see the attached Adelaide Expohire ‘Important Exhibitor Information’ notes.
Alternatively, call Adelaide Expohire on
+ 61 8 8350 2300
or visit their website at: www.aeh.com.au

7. What do I do regarding food and beverages at my stand?

ADDITIONAL STAND CATERING

The Adelaide Convention Centre (ACC) does not allow food to be brought onto the property by guests. Exhibitors may seek approval directly with the ACC to sample items, written confirmation is required and fees may apply. Please contact ACC Exhibitor Services for further information.

Please Note: As an exhibitor your inclusions entitled you to morning & afternoon tea and also lunch everyday of the exhibition.

8. What are the arrangements for delivery of freight to the Exhibition?

DELIVERIES/COLLECTION

Consec – Conference Management and ACC will not take delivery of any goods, packages or other materials on behalf of exhibitors, nor will they accept any responsibility for the safety or well being of any such items on, or delivered to, the site in the absence of the exhibitor or his/her agent or contractor.

To assist the smooth delivery of goods to your stand within the exhibition area, we have allocated a preferred freight forwarding company - DB Schenker, for deliveries to the exhibition area. DB Schenker can assist with your delivery & storage needs, please see attached information for further details.

LOADING DOCK
Dedicated lanes from North Terrace lead to our loading dock and the Plenary Hall has drive-in access for virtually any sized vehicle. If you can get it on a truck, we can get it in. Live load allowance is up to 20kPa/2000kgs m2 – depending on the venue and this applies to all vehicles plus equipment.

9. What do I do about storage of creates/boxes?

STORAGE

There is no storage available for exhibitors at the Adelaide Convention Centre. You will need to make arrangements to cater for storage of any crates or boxes that you might have. Please see the attached information for our preferred freight forward company, DB Schenker on options for storage.

10. Where do I get information about running giveaway competitions etc?

MEDICINES CODE OF CONDUCT

ASOHNS is a signature to the Medicines Australia Code of Conduct and all sponsorship packages have been designed to comply with that Code of Conduct www.medicinesaustralia.com.au.

Exhibitors should note the Medicines Australia Code of Conduct, in relation to games of chance.

Please contact Consec - Conference Management on +61 2 6251 0675 should you have any questions.

11. Where do I park at the ACC?

CONFERENCE AND EXHIBITION PARKING

The Adelaide Convention Centre operates two convenient on-site car parks. The Riverbank car park is accessable from Festival Drive and the North Terrace car park is accessible from North Terrace.

Their location directly under the Centre means that attending events is fast, efficient and easy.

•1200 spaces
•under cover – for all-weather protection
•access to the Centre via elevator
•open 24 hours a day, 7 days a week
•security patrols and video surveillance
•cash and credit card payment options

We understand the importance of easy access to parking when attending or setting up for an event. Parking vouchers are available on request to accomodate multiple entries and exits over a 24-hour period.

12. How are Sponsorship funds allocated?

Sponsorship funds are allocated to Meeting costs eg speakers, program, equipment and audiovisual. The delegate registration fee covers catering, entertainment and social functions.

Important Exhibitor Documents